Teachers and Staff Resources

Guild Spending Guidelines for Teachers

2024-2025 School Year

The following guidelines should be remembered when requesting money from the Guild. These are guidelines only and may be changed by a Guild membership vote. The Guild is made up of volunteers; the memberships may change often.

Our children’s education is the Guild’s #1 priority. We hope that the Guild can be a source of positive assistance and support to you all throughout the school year.

To retain our non-profit status, we are required to have original receipts for all money spent. There are strict rules for non-profit groups that we must abide by.
The Teacher Classroom Reimbursement Form must be filled out completely including necessary signatures & documents before being presented to the Guild Treasurer. The Teacher Classroom Reimbursement form is on the reverse side of this guideline sheet. Copies of the "TCR" form are always kept in the School Office.
If requesting the Guild to make a purchase on your behalf or reimbursement not related to TCR funds, please use the "Guild Purchase Request" Form. We ask that you submit at least 2 to 3 different quotes for all fund requests made for other than TCR money. Copies of Guild Request Forms are always kept in the School Office.
On-going totals (per teacher) will be kept. TCR money is provided to each teacher in the amount of $200 (subject to change each school year).
With #4 in mind: It is imperative that all teachers contribute in some way to the Spring Fling. Most of our money is raised in that one day. We need all staff to participate to make it a total success. The more successful the Spring Fling is, the more support we can give our teachers and school.
TCR money is to be used for anything that the District won’t pay for: i.e. disposable items (stickers, pencils, bulletin board supplies, incentives, good behavior rewards).

Teachers and staff are encouraged to attend our monthly meetings and bring any ideas/requests that they feel would be a good investment in our children’s education.

Thank you!

Teacher Classroom Reimbursement (TCR) form

Teacher Classroom Reimbursement (TCR)

Original receipts are required and must be turned in on paper to the Guild Treasurer, with your name on them. If the amount listed here exceeds your available funds, we will hold your request until the next available meeting where we can vote on paying the full amount. If you list only the amount of funding you have available (up to $200), we will not need to vote and your reimbursement can be processed. Amount requested cannot be greater than the total of all receipts submitted.

Teacher/Staff name

Phone extension

Store name 1

Amount 1

Store name 2

Amount 2

Store name 3

Amount 3

Store name 4

Amount 4

Store name 5

Amount 5

Store name 6

Amount 6

Store name 7

Amount 7

Store name 8

Amount 8

Total amount requested

Notes to Guild concerning this request

Prefer paper? Download the TCR form (PDF), the guidelines above on its first page and the form on its second, or print the filled-in form before you submit it; a copy also comes to your email. Turn the printed form in with your receipts.

Guild Purchase Request

For a reimbursement (attach original receipts) or a purchase request (the Guild will purchase and deliver the requested items).

Guild Purchase Request

For reimbursement requests, leave the original receipts in the Guild drawer in the front office, with your name on them. Requests for anything other than TCR money need 2 to 3 quotes (see the spending guidelines).

Requested by

Date needed by

Vendor

Please select one

Reimbursement (attach original receipts) Purchase request (Guild will purchase and deliver the requested items)

What is this request for (i.e. Family Fun Night, Spring Fling, etc.)

Items: quantity, description, price each, total

Subtotal

Estimated tax

Estimated shipping

Total

Prefer paper? Download the Guild Purchase Request form (PDF), or print the filled-in form before you submit it; a copy also comes to your email. Leave the printed form in the Guild drawer in the front office with your receipts.